The Office Assistant provides administrative support as well as general office duties for Tri-Mack. This includes greeting visitors, answering phones, filing, sorting mail and other clerical duties to effectively support the department. In addition, this position will assist the Accounts Payable Clerk in both A/P and A/R as requested. Finally, the Office Assistant will assist the Controller and the Accounts Payable Clerk with any other front office duties as needed.

 

Responsibilities & Accountabilities:

 

• Greet all incoming customers, vendors, auditors, etc. and sign in appropriately. This includes guest book sign-in, badging, NDA completion and filing, directing to the appropriate destination, etc.

• Primary person to receive and direct all incoming phone calls.

• Set-up conference rooms for customers, vendors, auditors, etc. meetings. This includes providing coffee, lunch menus, ordering food, and cleaning up.

• Assist the Accounts Payable Clerk by matching invoices with packing lists, entering A/P information directly into Visual, reconciling any A/P issues and filing. In addition, the invoices must be reviewed to ensure pricing, quantities and the POs are correct for each order. File the monthly A/P in the appropriate folder.

• Assist the Accounts Payable Clerk by scanning and reviewing the previous day’s Accounts Receivables and make adjustments as necessary.

• Open all mail daily and scan for checks. Prepare the necessary paperwork for the daily cash deposits as requested. Put other mail in the correct mailboxes.

• File any other paperwork as required by the department. • Order office supplies and maintain inventory as needed. • Ensure the front office is neat, clean and customer ready at all times. Maintain a safe work environment.

• Adhere to all AS9100 requirements

• All other duties as assigned.

 

 

 

Education, Skills & Experience:

 

• High School diploma and some college work is preferred.

• Minimum of 2 years Accounts Payable experience is required.

• Strong computer skills including Microsoft office (Excel and Word)

• Good administration skills, including written and oral skills

• Knowledge of Visual Manufacturing is preferred.

• Manage priorities as well as understand the demands of others.

• Maintain a calm, respectful and professional manner at all times.

• Excellent customer service skills.

• Ability to show up to work on time each day and consistently work a 40 hour work week.

• Must be able to work independently as well as get along with others.

 

 

 

 

*Tri-Mack Plastics provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status or genetic information. Tri-Mack is a drug-free work environment. Pre-employment drug screening and background checks are required.